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Thesis Submission

Thesis supervision

Euroculture Students will be assigned a thesis supervisor at their 1st and 2nd semester universities. At the JU, students will be assisted in finding a suitable supervisor for their chosen topic. While the thesis proposal is due in September of the second year of studies, students are encouraged to start thinking about their topic already in their first year and discuss options with the programme coordinator.

The academic staff available for supervision at the Institute of European Studies, JU, is interdisciplinary in nature, but there are a few underlying themes that we specialise in, namely:

  • Citizenship, multiculturalism, migration & europeanisation (political and sociological perspectives)
  • Issues of collective identity, nationalism, populism, nation-building and Europeanisation (political and sociological perspectives)
  • Collective memory, heritage and the Europeanisation thereof (anthropological and historical perspectives)
  • Cultural diplomacy, cultural policies within the EU (cultural studies perspective)
  • European institutions, politicisation, normative power, eastern enlargement (political and IR perspectives)
  • Processes of transformation in the context of European integration (particularly from the sociological and political perspectives) 
  • Liberal and Illiberal democracy in a European context , including populist movements 
  • Holocaust studies 
  • Processes of collective identity construction at the local, regional, national and European levels  

Guidelines and documents

Euroculture Network Guidelines on the writing of the MA thesis 2017-19

Thesis deadlines & regulations group 2017-2019

Euroculture Thesis portfolio guide

Submission rules and requirements

Submission deadlines

  • September 15th (start of second year): Thesis Proposal
  • December 1st (second year): Thesis Portfolio
  • June 1st (second year): final thesis submission deadline
  • August 1st (second year) second deadline for thesis submission

As per consortium regulations, students should submit their final thesis on June 1st of their second year of studies comments and feedback from thesis supervisors and corrections to the thesis draft must be done in advance to comply with the final deadline.

* It is the responsibility of the student to send drafts and finalised versions in advance to both supervisors in order to make the submission deadline. The supervisors need to approve the thesis before it is submitted.

Students must first upload the thesis file to the Online Thesis Archive as a PDF.  (We suggest starting this process at few days in advance before the deadline). Delivering a hard-copy is not necessary.

The documents that need to be submitted in person or via regular post to the Euroculture Office in Krakow are:

  • colour photos (4.5cm x 6.5cm) 6 + 1 for each and every additional (English, French, German, Russian or Spanish version of the diploma) printed on photo paper
    *Please make sure to submit the photos in the specified format. Photos in other formats will not be accepted. Your diploma will not be issued otherwise. Due to the unusual format we suggest students to have their photo taken in Krakow when they come for their defense.
  • “Oświadczenie” (Statement) – form printed from the APD system
  • Jagiellonian University Alumni: A Questionnaire – form printed from USOSweb (please log to your personal account at and then go to: Common Section -> Absolvents)
  • form to order extra copies of the diploma in other foreign languages: English, German, French, Spanish or Russian (‘Wniosek o wydanie odpisów dokumentów poświadczających ukończenie studiów wyższych w tłumaczeniu na języki obce’). You may also order a maximum of 3 supplements in English 
  • return your student ID
  • declare if you would like to: - pick up diplomas personally from the Euroculture Office - entitle someone to pick them up on your behalf (required written authorisation) or - you may request to have your diplomas sent with registered mail by Poczta Polska to the address provided (if so please complete the form provided by the Office; in such case please remember that if your diploma will be lost we will not be able to issue you another original diploma but only a duplicate. Complaints in this regard should be directed to Poczta Polska)

Thesis electronic archive

Step 1: Provide the Title of your Thesis at the latest one day before you intend to print your Thesis. Please send it to Mrs Dorota Krętkowska ( You will be able to upload your Thesis into the APD after the title of your thesis is entered.

Step 2: Permission from your Thesis Advisor to submit your Thesis. Your Advisor must confirm in writing (or through the APD system) that they support the submission of your thesis before you hand it in. This is not equivalent to giving you a grade for your thesis – this is the stage where he or she deems the thesis to be to a satisfactory standard to be assessed. He or she reserves the right to withhold your submission if the thesis needs further improvements. The confirmation should be either sent directly by your Advisor or you may forward an email with a confirmation from your Advisor to Karolina Czerska-Shaw ( )

Step 3: Final files with the first pages and last page provided by the Euroculture Programme / Institute of European Studies. The first page and second pages of your Thesis should be in the form provided by the Euroculture Consortium and the Institute of European Studies. (The first page contains details about the thesis (such as the title, where it was written and when etc), author and supervisor. You will need to include both the Euroculture and the JU pages. The last page of the thesis is called ‘THESIS DECLARATION, and is provided by the consortium. Your Thesis must be converted into PDF format (readable with the Acrobat Reader program). If your Thesis contains any other attachments, make sure they are packed into one archive file (ZIP, RAR, 7Z).

Step 4: Upload your Thesis to the APD (see all details below)’

Step 5: Print your Thesis from the APD (see all details below)

APD Instruction

Thesis defense

The Euroculture Office will arrange a day and hour for your MA exam and defense that best matches the schedules of all members of your committee. Please note that according to JU regulations, the thesis defense should take place within one month of the date of thesis submission. Please note that we do not organise thesis defenses in the month of August.

Please contact Karolina Czerska-Shaw to organize your defense: /

The thesis defense will consist of the following people:

  1. Your supervisor
  2. An independent reviewer chosen by your supervisor (this will most likely be your second supervisor from your other Euroculture university)
  3. A defense chairperson
  4. You

The defense usually lasts 25-30 minutes. You can expect the following:

  1. The supervisor/reviewer ask a few (usually 2 or 3 each) questions related to the thesis but may also extend to topics covered in the Euroculture programme or related to the thesis subject area (this is why it's an 'exam' - the student has to prove his/her knowledge in the whole subject area). You can expect a question on your chosen methodology.
  2. When the supervisor/reviewer are satisfied with the answers, the student is asked to step outside of the room, at which time the commission decides on a grade for the thesis defense (this is different to the grade given for the thesis).
  3. The student is asked to come back in and is told his/her grade (for the thesis and defense, although the final grade for the whole programme may come at a later date).

**Please remember that this is a formal occasion, therefore you should come dressed appropriately!**

Late submissions

Theses which are not submitted by the consortium final deadline of June 1st will automatically fall into the LATE category. Euroculture students have a second consortium deadline on August 1st, however, they may not be eligible for the Liesbeth Brouwer Award in the following year (see below). If the student does not submit by August 1st, he or she must make a formal request to the Director of Studies to extend his or her submission until September 30th of the same year without incurring late fees at the Jagiellonian University. Note: this request does not automatically extend the deadline at the student’s second university (students must comply with both of their universities’ regulations), nor does it guarantee the extension itself (since a proper and valid justification is required).

Template letter for extension

Students who do not submit by September 30th will be crossed off the student list. Students wishing to submit their thesis after this date will need to submit a letter to be reinstated as students for the next academic year and pay the appropriate re-instatement fee. Students must submit the letter of reinstatement before September 30th to be eligible for reinstatement.

The fee to repeat an academic year*: 2 EUR x number of hours assigned to the repeated course/s (e.g. 30 hours course calculation:  30 hours x 2 EUR = 60 EUR)


*60 ECTS credits is a requirment to pass an academic year. The student cannot fail mandatory courses taken in the first year of MA programme.

The student may request and be granted a conditional pass for the given academic year if he or she has obtained a minimum of 50 ECTS credits. A signed request must be submitted to the Euroculture Kraków Administration Office by September 15 of the respective academic year in order for the request to be processed. 


The Annual Liesbeth Brouwer Award is awarded to the Euroculture student whose thesis, according to the Euroculture Consortium jury's opinion, most effectively and elegantly represents the Euroculture approach:  that is, dealing with current European issues from a complex perspective and approaching the related problems in an interdisciplinary manner. 

The award is a cash prize of 500 euros for one student within the consortium and is announced at the IP the year following the conclusion of the programme. The awarded student will receive an invitation to the Euroculture Gala Dinner during the IP.

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